SDCEA ANNUAL MEETING

October 23, 2003

President Bob Fanning called the meeting to order at 12:50 pm at the Brookings Inn in Brookings, SD.

·        Agenda - Motion was made by Tracey Renelt to approve the agenda. The motion was seconded by Don Guthmiller.

·        Minutes - Minutes were read. Discussion was held to revise the minutes. Four associations were noted to be added to the minutes. Reference to the SDCEA web site was made, noting that the constitution is on this site.

The four associations are part of the SDCEA. They are:

NEAFCS-SD        SDAE4-HE

SDCAA                 SDESA

·        Treasurer’s Report - Cheryl Jacobs reported the True Association Balance is $2,338.10. Mark Rowen made a motion to approve the Treasurer’s Report as read. John Kangas seconded the motion. The motion passed.

·        4-H members that received the money from our Association for their speech at the South Dakota State Fair are listed on the web site if anyone wishes to use them for the Community Leaders Meeting.

·        Bill Keck will take over the Benefits Committee in Don Peterson’s retirement. Leon Wrage mentioned there may be some changes to the State Employee Benefits. He referred to the last state employees’ newsletter for the possible changes. Federal employees may be offered some kind of buy out in the future. The Benefits Committee will take a look at the issue. The Benefits Committee will look at a health screening possibility for the next annual conference meeting.

·        Bob Fanning will continue the web site for SDCEA. He will post the minutes on the web site.

·        Promotions #1 – Will revisit the “Day in Extension” brochure. Discussion was had on the brochure and the need for it in the future. It was mentioned that the brochure was not quite as useful anymore. Steve Munk motioned that we do another “Day in “Extension”. Steve Sutera seconded the motion. The motion was passed.

·        Promotions #2 – Corrine Huber reported that we have some left over items. She asked that after the meeting you visit with her and bring your checkbook. Jackets are available through a local Brookings distributor if we are interested. The committee asks that you give them your opinion of the jacket.

·        Social Report – LaVonne Meyer reported the Wednesday steak fry conflicted with the sheep show which lowered the attendance this year. Discussion was held on the State Fair Steak Fry. Carol Sweeter stated, “It is the social committee and we need to do things other times of the year, not just during the State Fair.”  The membership agreed.

·        Each Association should appoint through their Associations to the SDCEA Committees. It was discussed that 2 members from each Association should be on those committees. One member would be going off each year with each new member having a two year term.   The Association Presidents are responsible to appoint the one person to the committees each year.  The committees for SDCEA are: benefits, social, promotion 1 and promotion 2.

·        SDCEA Board Members are as follows:

·        FCS:

o       Sally Park Hageman

o       Sandra Namken

·        4-H Educators:

o       Val Braun

o       Rose Stee

·        SDCAA Representatives:

o       Steve Sutera

o       Don Guthmiller

·        State Specialist Representatives:

o       Cody Wright

o       L.J. Osborne

·        Discussion was made in regards to a visit with Governor Rounds.

The Executive Board met last April and suggested that we go back to the Associations and discuss the matter. It was decided that perhaps it would be a good idea to wait until a new Director of Extension is named.  The new President of SDCEA will discuss the visit to the Governor with the new Executive Board.

·        Committee make up was discussed. No resolutions were brought forward.

·        A committee is being formed to plan Larry’s retirement party. It would be proper that the SDCEA be involved on that committee. Steve Munk was appointed to contact Fred Cholick.

·        The Executive Board needs to meet the new Director when they are hired soon after that appointment.

·        Other Business – None

·        Election of President for SDCEA. Past Presidents of the four associations are as follows:

·        Cherlyn  Christiansen – 4-H

·        Chuck Ullery – Specialist

·        Mike Huber – Ag

·        Cheryl Jacobs – FCS

Cheryl Jacobs was elected President.

Tracy Renelt made a motion that we prepare a ballot ahead of time for the vote for President of SDCEA. Rose Stee seconded the motion. The motion passed.

Motion was made by Marg Kolb to organize a meeting with the new director. Tawna Wayment seconded the motion. The motion passed.

The new president will organize the meeting.

The meeting was adjourned.

The Executive Board met after the SDCEA meeting.

The 2003 - 2004 SDCEA officers are:

·        President – Cheryl Jacobs

·        Vice-President – Sandra Namken

·        Secretary – Rose Stee

·        Treasurer – Cody Wright

·        Sergeant at Arms – Sally Park Hageman

Cheryl will be the contact for us on the committee for the Director’s retirement party.

Respectfully Submitted,

Rose Stee

SDCEA Secretary